Sunday, March 16, 2025

 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, March 20, 2025, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)


Call to Order 6:00 PM  

Open Forum 6:00 – 6:30 

Minutes/Financials (Chris, Slav)

- Special assessment; vendor invoices

Management Report / Project Status Update (Chris/Slav)

- Slope clearing; Walkthrough report; Eagle – seal coating schedule; CC&Rs 2.0

New Business (Slav)

- Slope clearing – phases 2 and 3;

- R&R update HOA irrigation

Landscape Committee (Slav)

Architectural Committee (Nancy) 

Executive session 8:00 – closed to the members

Adjournment


Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609


Thursday, January 9, 2025

 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, January 16, 2025, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)


Call to Order 6:00 PM  

Open Forum 6:00 – 6:30 

Minutes/Financials (Chris)

Management Report / Project Status Update (Chris/Slav)

- Walkthrough report; Eagle – seal coating schedule; 2025 insurance; street light; CC&Rs 2.0

New Business (Slav)

- Pacifica Place gate (Nancy)

- Sidewalk sandblasting (Nancy)

Landscape Committee (Slav)

- Fire marshal slope assessment (Nancy)

- Slope condition and fire preparedness

- Transition to Sunlite Landscape (Jeff)

- Annual tree trimming

- 1109 PP irrigation

Architectural Committee (Nancy) 

Executive session 8:00 – closed to the members

Adjournment


Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609


Wednesday, December 4, 2024

2024 President's Report

 Fellow Homeowners,

Our biggest accomplishment this year was the repaving (the official term is mill and overlay) of Pacifica Place and Pacifica Way, which was accomplished on budget and paid for from the Reserves. Early next year we will seal coat both the Pacificas and Monterey Place.

Our investment in irrigation repairs and upgrades are finally paying dividends as our water bills have been coming in under budget.

Our Reserves remain 100%+ funded; and our dues, even adjusted for inflation, remain some of the lowest in the industry.

In March 2023, we started a drive to upgrade our 25+ year-old wooden fences. At the time of writing, twenty-five homes have taken advantage of the group rate offer we facilitated to upgrade to vinyl fencing; four homes opted for new wooden fences; and two homes upgraded their fencing with new composite materials.  Eight homes were able to keep their original wooden fences for the time-being, with the remaining four homes given notice to replace. The HOA painted the remaining nine homes with newer or significantly repaired fencing in various colors to match the existing palettes.   As a result, Mendocino looks great!

Oil stains on the sidewalks/driveways are becoming a significant issue in our community.  We would like to remind everyone to please deal with oil leaks promptly and use professional help. The longer an oil stain remains untreated, the deeper the oil penetrates the concrete. This in turn may require replacement of concrete at significant cost to the homeowner to remedy the damage.

We have begun the process of updating our CC&Rs and have engaged a premium HOA law firm to guide us through the process.  The Mendocino CC&Rs were written in 1996 and have never been updated. They are now hopelessly outdated and create potential liabilities for Mendocino. Current and effective CC&Rs  are essential in protecting our collective investment.. 

The next significant challenge we face is finding a comprehensive solution for  properly maintaining our slopes. The dense overgrowth is beginning to block our trails and encroach into Owners’ back yards. It makes it difficult for the landscapers to detect and repair irrigation problems in a timely manner and invites homeless encamping and coyotes. On the other hand, the slopes are a natural ecosystem that provides privacy and lush greenery. As a first step, we will seek the guidance of the Encinitas Fire Marshall in determining how we manage the natural ecosystem that also provides privacy, lush greenery and fire protection, with the goal of preserving the slopes in their natural state to the extent possible.   With that guidance and our fiduciary duty to find the most cost-effective means to achieve our goals, we expect this matter to require much of our attention in 2025.  

Slav


Thursday, November 14, 2024

Mendocino at Encinitas Ranch HOA Agenda & Annual Membership Meeting Notice

 

Thursday, November 21, 2024, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

Call to Order 6:00 PM  

Annual Meeting 6:00 – 7:00 

- Acclamation; approvals/certifications; open forum

Minutes/Financials (Chris)

- 2025 budget

- 2025 Reserve Study

Management Report / Project Status Update (Chris/Slav)

- Walkthrough report; fence replacement and painting; CC&Rs 2.0

New Business (Slav)

- Road sealing 

Landscape Committee (Slav)

- Annual tree trimming

- Slope proposal

Architectural Committee 

Executive session 8:00 – closed to the members

Adjournment

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609


Friday, September 13, 2024

 

Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, September 19, 2024, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

 

Call to Order 6:00 PM 

Open Forum 6:00 – 6:30

Minutes/Financials (Chris)

Management Report / Project Status Update (Chris/Slav)

- Fence replacement update and painting; walkthrough report; annual election; reserve study

New Business (Slav)

 - CC&Rs 2.0

Landscape Committee (Slav)

 -Annual tree trimming;

- 730 PW irrigation status

Architectural Committee

Executive session – closed to the members

 - Legal matters, hearings, status updates

Adjournment

 Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 

Thursday, August 8, 2024

Saturday, July 13, 2024

 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, July 18, 2024, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

 Call to Order 6:00 PM 

 Open Forum 6:00 – 6:30

 Minutes/Financials (Chris)

 Management Report / Project Status Update (Chris/Slav)

- Fence inspection results

- Walkthrough report

New Business (Slav)

 - Fence painting

- Condo subletting

-          - Election

      Landscape Committee (Slav)

      Architectural Committee

 - Composition (Slav)

-          - Grandfather rocks/artificial turf in driveways? (Slav)

-          - Boundary adjustment change (Nancy)

Executive session 7:30 – closed to the members

Adjournment

 Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

Thursday, May 9, 2024

Pacifica Place/Way Mill and Overlay May 7, 2024

 











 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, May 16, 2024, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

 

Call to Order 6:00 PM 

Open Forum 6:00 – 6:30

Minutes/Financials (Chris)

Management Report / Project Status Update (Chris/Slav)

  P.P./P.W. paving; walkthrough report; trash can violations

Treasury (Chris)

New Business

  U-turn traffic on PP/PW (Jon)

  Reserve study vendor (Slav)

Landscape Committee (Slav)

Architectural Committee (Nancy)

Executive session 7:30  

Adjournment 

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

Thursday, April 11, 2024

PACIFICA PLACE/WAY ASPHALT REPAVING MAY 7

Our streets are our greatest asset and largest capital expenditure so it is important to protect our investment. The HOA has contracted with Eagle Paving, which comes highly rated and recommended, to mill and remove up to 2” of asphalt and overlay it with 2” of new asphalt. The asphalt will contain a fiber additive for additional durability.

The work is scheduled for May 7. NO PARKING signs will be posted throughout Mendocino on May 3. There will be no in or out vehicular traffic starting at 7 a.m. on May 7. (Emergency vehicles will still have full access to the streets.) Please park your vehicle offsite the night of May 6 or at the very least plan for it to leave Mendocino by 7 a.m. on May 7.

ANY VEHICLES LEFT PARKED ON THE STREET ON MAY 7 AFTER 7 A.M. WILL BE TOWED WITHOUT FURTHER NOTICE AT THE OWNER’S EXPENSE.   

The asphalt will need time to cure. Eagle Paving will remove the entrance blockade and “No parking” signs once it is safe to drive. The actual time to cure will depend on the current conditions but in any event there will be no trash pickup on Thursday, May 9 as the heavy garbage trucks can easily damage freshly overlayed and partially cured asphalt. 

Once the new asphalt has fully settled, the street surface will be sealed for additional protection. This will be done in early 2025 (weather permitting). 

Monday, March 25, 2024

Pacifica Place /Pacifica Way Asphalt Resurfacing This Summer

We will be repaving Pacifica Place and Pacifica Way this summer. The official term is “mill and overlay” and involves milling (grinding) away up to 2 inches of the old asphalt and rolling in 2 inches of new hot asphalt. Six to twelve months later we will be resealing all three streets: Pacifica Way, Pacifica Place, and Monterey Place.

The project will be paid for from the Reserves.

A major disruption/displacement is unavoidable as residents will need to park offsite while the work is being done. Please watch out for announcements/notifications from Mills Management Services for the exact dates and instructions. 

Thursday, March 14, 2024

 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, March 21, 2024, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

 

Call to Order 6:00 PM 

Open Forum 6:00 – 6:30

Minutes/Financials (Chris)

 - 2023 financials

Management Report / Project Status Update (Chris/Slav)

 - P.P./P.W. paving contractor selection; walkthrough report; slope; fence replacement /painting;

Treasury (Chris)

New Business

 - Reserve study vendor

Landscape Committee (Slav)

Architectural Committee (Nancy)

Executive session 7:30 – closed to the members

Adjournment

 

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

Thursday, December 14, 2023

2023 President's Report

 Fellow Homeowners,

2023 has been a rather quiet year but we still accomplished a lot:

RULES AND REGULATIONS

With the community’s blessing, we amended the parking rules and added a new section on postings on mailboxes.

Parking in Mendocino is getting tight due to more resident and vendor cars, fuller garages and uninvited “guests” from the apartment complex across the street. Residents are now required to park in their garages first, then in their driveways, and only then on the street. The uninvited “guests” will be towed – the apartment complex residents and Lingua Natal guests have been warned.

We banned postings on the mail boxes to protect our valuable asset from the damage caused by residual markings. Violators will be fined and required to clean up after themselves.

We continued the drive to make residents remove their trash cans off the street and out of sight after trash pickup, and keep their hardscaped driveways weed-free.

ARCHITECTURAL

A section of woodcrete fence along Garden View Rd damaged by tree roots has been repaired and painted by the homeowner.

For the first time in Mendocino history, two residents removed their faux balconies from the façades due to the rickety conditions – and the new fresh look is great!

The Architectural Committee (AC) continued to carry out its inspections to make sure homeowners maintain their homes in first-class condition. Basically, its policy is: it’s OK to overlook minor things but major issues must be addressed by the set deadline to avoid fines. The AC conducted a thorough inspection of the original wooden fences in Mendocino and determined that most were beyond the end of their useful life and would need to be replaced by July 1, 2024. In the process, 17 homes upgraded their fences to vinyl. Mendocino is now majority vinyl, and it shows!

LANDSCAPING

We raised the sagging soil levels in some parkways and overseeded the grass for a greener look.

We moved our 2024 tree trimming into 2023 to prepare for a potential El Nino – trimming overgrown trees and removing large branches in order to minimize the chances of trees falling or breaking in heavy rain.

In order to reduce water waste and expense we capped sprinklers in the smallest parkways and replaced the grass with DG (decomposed granite). We also converted a parkway in front of 1141 Pacifica Way to rocks.

An underground drain was installed on the north trail to mitigate rainwater runoff erosion.

FINANCIAL

Our reserves remain healthy at 100% funded. The recent dues hike has allowed us to put more money in the reserves and alleviate the inflation pressures that are showing in everything from vendor services to water bills.

 

2024 is shaping up to be a year of big changes and major upgrades:

(a  We will be repaving Pacifica Place and Pacifica Way for the first time and resealing the asphalt throughout Mendocino. As an option, we may consider using pavers at the Pacifica entrance to create a focal point. Please note that since this is by far the largest project undertaken by Mendocino, member input/participation is welcome. Please send your suggestions/comments to Mills Management Services or attend the next scheduled Zoom board meeting.

(b We will start a major transformation of our slopes by removing weeds and overgrowth and clearing spaces for a more open and manageable space.

Slav