Special Meeting of the BOD:

 

Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Monday, April 27, 2026, 6:00 PM, Pacifica Way cul-de-sac

- Walkthrough motion review

- Homeowner landscaping violations - executive session, closed to the members  

 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, April 16, 2026, 6:30 PM via ZOOM

Please use the zoom link below:

https://us06web.zoom.us/j/82157602402?pwd=cjJOaUhUdk8wMU9lczQrREFVNXYvdz09

 

Call to Order 6:00 PM 

Executive session 6:00 – closed to the members

Regular Session 6:30 – open to homeowners

Minutes/Financials (Chris, Slav)

Management Report / Project Status Update (Chris/Slav)

-          Walkthrough report; CC&Rs 2.0 (Nancy); woodcrete repair;

New Business 

-          - Trip hazard inspection (Slav)

-          - Parking on Pacifica Place (Karen)

-          - Street lights (Slav)

       Landscape Committee (Karen)

-          - 1161 PP tree removal (Slav)

-         -  Water management (Mike)

-          - Trees in the Parkways & Front Maintenance Policy (Mike)

Architectural Committee (Karen)

Procedural Item 

-       - Process for Agenda Items at Board Meetings (Mike)  

Open Forum

Adjournment 9:00 

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 

 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, January 15, 2026, 6:00 PM via ZOOM

Please use the zoom link below:

https://us06web.zoom.us/j/82157602402?pwd=cjJOaUhUdk8wMU9lczQrREFVNXYvdz09

 Call to Order 6:00 PM 

 Executive session 6:00 – closed to the members

• 1109 PP – drain
• 1185 PP – wrought iron fence
• 1133 PP – new board update
• 1149 PP – new board update
• 1159 MP – new board update

Regular Session 6:30 – open to homeowners

Minutes/Financials (Chris, Slav)

Management Report / Project Status Update (Chris/Slav)

-          Walkthrough report; CC&Rs 2.0 (Nancy); woodcrete repair; 1161 PP sidewalk repair

Landscape Committee (Karen)

•           Annual tree trimming (Slav)
•        Front yard landscaping requests: 1183 MP; 1126 PP

Architectural Committee (Nancy, Karen)

Open Forum   

Adjournment 9:00

 Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 

Resident Owl on Pacifica Way

 

2025 President’s Report

 Fellow Homeowners,

Our biggest accomplishment this year was the clearing of the slopes as a fire prevention measure and to minimize the risk of homeowner insurance cancellations. It was paid for with a one-time $99/door emergency special assessment and from the reserves and surplus operating funds. We have also added the slopes on Pacifica Way and between Monterey Place and Pacifica Place to the monthly maintenance. Our slopes had never been covered by a landscape maintenance contract – and that’s how they grew out of control. But the risk of fire or insurance cancellations is too real to let it grow back, so the board has decided to increase the monthly dues to $179/mo to cover the slope maintenance and other operating cost increases. You know that I have been the most vocal proponent of keeping our dues low but there comes a point where inflation catches up with you and you have to adjust to a new reality. Please be assured that the board will continue to do its best to get maximum return on our HOA dollars by watching our expenses and focusing on projects with the most visual benefit to most members.

We also seal coated our streets to protect our largest HOA asset and most recently overseeded the grass throughout Mendocino for a greener look.

We have experienced renewed member interest in managing the HOA affairs, with Karen Boyle, Kim Porter and Zach Hill joining the Architectural and Landscape Committees and Michael Dobransky and Allen Lemle joining the board. We have a full house now!

The CC&Rs 2.0 Committee (Matt Deiter, Mike Dobransky, Nancy Van Kan, Samer Boardcosh, Slav Fedorov and Zach Hill) has continued the work to update our CC&Rs. As always, we will keep members appraised of every new step and development.  

Our reserves remain 100%+ funded.

I anticipate the biggest challenge in the new year will be to balance the mounting inflation pressures with the need for landscape upgrades and aging infrastructure management. Our goal also is to gradually give the slopes a more visually appealing look. 

 Slav

 

Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, November 20, 2025, 6:30 PM via ZOOM

Please use the zoom link below:

https://us06web.zoom.us/j/82157602402?pwd=cjJOaUhUdk8wMU9lczQrREFVNXYvdz09

Call to Order 6:00 PM 

Executive session 6:00 – closed to the members

Regular Session 6:30 – open to homeowners

 New board member seating and orientation (Slav)

 Minutes/Financials (Chris, Slav)

• 2026 budget
• Slope coverage supplement

 Management Report / Project Status Update (Chris/Slav)

•          Walkthrough report; overseeding; CC&Rs 2.0/rental cap; woodcrete repair

 Landscape Committee (Karen) 7:00

•           737 PW no maintenance request (Slav)
•          Annual tree trimming (Slav)

 Architectural Committee (Nancy, Karen)

• New member appointment (Slav)

 Open Forum   

 Adjournment 9:00

 

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 

 

Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, September 18, 2025, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

 Call to Order 6:00 PM 

 Executive session 6:00 – closed to the members

 Regular Session 6:30 – open to homeowners

 Minutes/Financials (Chris, Slav)

-          Reserve Study

-          credit union share certificates (CUSCs), NCUA insured

 Landscape Committee (Slav) 7:00

•           Sunlite contract options and proposals
•           New members
•           Private landscaping by HOA vendors (liability)

 Management Report / Project Status Update (Chris/Slav)

-          Walkthrough report; CC&Rs 2.0 (Michael) + Samer; rental cap

 New Business (Slav)

•           Meeting minutes
•           Meeting venues
•          Annual election (+inspectors of election)
•          HOA woodcrete fence damage
•          Member communications (Michael)
•           R&R update - HOA irrigation
•           Public trails (Phil)

 Architectural Committee (Nancy)

• -         New members

 Open Forum 

 Adjournment 9:00 

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 

 

Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, July 17, 2025, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

 

Call to Order 6:00 PM 

 Open Forum 6:00 – 6:30

Minutes/Financials (Chris, Slav)

Management Report / Project Status Update (Chris/Slav)

-          - Slope clearing and replanting; Walkthrough reports; CC&Rs 2.0

New Business (Slav)

-          - R&R update - HOA irrigation

-          - Enforcement procedure per DS

-         -  Reserve study

Landscape Committee (Slav)

-          - Private landscaping by HOA vendors (liability)

-          - Sunlite contract options

Architectural Committee (Nancy)

Executive session 8:00 – closed to the members

Adjournment

 

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 

CC&Rs 2.0 Update

 There will be no regular board meeting on May 15, 2025 due to lack of quorum (a board member travelling in a different time zone). We will use this time to meet with our HOA attorney to discuss the CC&Rs 2.0 progress. Once the new CC&Rs draft is complete, we will send it out to the members for comment. The board will then review and incorporate member comments/suggestions and prepare the final draft that will be sent out to the members for approval and adoption. Once approved, the new CC&Rs will be recorded and distributed to the members.

 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, March 20, 2025, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

Call to Order 6:00 PM  

Open Forum 6:00 – 6:30 

Minutes/Financials (Chris, Slav)

- Special assessment; vendor invoices

Management Report / Project Status Update (Chris/Slav)

- Slope clearing; Walkthrough report; Eagle – seal coating schedule; CC&Rs 2.0

New Business (Slav)

- Slope clearing – phases 2 and 3;

- R&R update HOA irrigation

Landscape Committee (Slav)

Architectural Committee (Nancy) 

Executive session 8:00 – closed to the members

Adjournment

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, January 16, 2025, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

Call to Order 6:00 PM  

Open Forum 6:00 – 6:30 

Minutes/Financials (Chris)

Management Report / Project Status Update (Chris/Slav)

- Walkthrough report; Eagle – seal coating schedule; 2025 insurance; street light; CC&Rs 2.0

New Business (Slav)

- Pacifica Place gate (Nancy)

- Sidewalk sandblasting (Nancy)

Landscape Committee (Slav)

- Fire marshal slope assessment (Nancy)

- Slope condition and fire preparedness

- Transition to Sunlite Landscape (Jeff)

- Annual tree trimming

- 1109 PP irrigation

Architectural Committee (Nancy) 

Executive session 8:00 – closed to the members

Adjournment

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

2024 President's Report

 Fellow Homeowners,

Our biggest accomplishment this year was the repaving (the official term is mill and overlay) of Pacifica Place and Pacifica Way, which was accomplished on budget and paid for from the Reserves. Early next year we will seal coat both the Pacificas and Monterey Place.

Our investment in irrigation repairs and upgrades are finally paying dividends as our water bills have been coming in under budget.

Our Reserves remain 100%+ funded; and our dues, even adjusted for inflation, remain some of the lowest in the industry.

In March 2023, we started a drive to upgrade our 25+ year-old wooden fences. At the time of writing, twenty-five homes have taken advantage of the group rate offer we facilitated to upgrade to vinyl fencing; four homes opted for new wooden fences; and two homes upgraded their fencing with new composite materials.  Eight homes were able to keep their original wooden fences for the time-being, with the remaining four homes given notice to replace. The HOA painted the remaining nine homes with newer or significantly repaired fencing in various colors to match the existing palettes.   As a result, Mendocino looks great!

Oil stains on the sidewalks/driveways are becoming a significant issue in our community.  We would like to remind everyone to please deal with oil leaks promptly and use professional help. The longer an oil stain remains untreated, the deeper the oil penetrates the concrete. This in turn may require replacement of concrete at significant cost to the homeowner to remedy the damage.

We have begun the process of updating our CC&Rs and have engaged a premium HOA law firm to guide us through the process.  The Mendocino CC&Rs were written in 1996 and have never been updated. They are now hopelessly outdated and create potential liabilities for Mendocino. Current and effective CC&Rs  are essential in protecting our collective investment.. 

The next significant challenge we face is finding a comprehensive solution for  properly maintaining our slopes. The dense overgrowth is beginning to block our trails and encroach into Owners’ back yards. It makes it difficult for the landscapers to detect and repair irrigation problems in a timely manner and invites homeless encamping and coyotes. On the other hand, the slopes are a natural ecosystem that provides privacy and lush greenery. As a first step, we will seek the guidance of the Encinitas Fire Marshall in determining how we manage the natural ecosystem that also provides privacy, lush greenery and fire protection, with the goal of preserving the slopes in their natural state to the extent possible.   With that guidance and our fiduciary duty to find the most cost-effective means to achieve our goals, we expect this matter to require much of our attention in 2025.  

Slav

Mendocino at Encinitas Ranch HOA Agenda & Annual Membership Meeting Notice

 

Thursday, November 21, 2024, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

Call to Order 6:00 PM  

Annual Meeting 6:00 – 7:00 

- Acclamation; approvals/certifications; open forum

Minutes/Financials (Chris)

- 2025 budget

- 2025 Reserve Study

Management Report / Project Status Update (Chris/Slav)

- Walkthrough report; fence replacement and painting; CC&Rs 2.0

New Business (Slav)

- Road sealing 

Landscape Committee (Slav)

- Annual tree trimming

- Slope proposal

Architectural Committee 

Executive session 8:00 – closed to the members

Adjournment

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609