Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, July 16, 2026, 6:30 PM via ZOOM

https://us06web.zoom.us/j/82157602402?pwd=cjJOaUhUdk8wMU9lczQrREFVNXYvdz09

 

Call to Order 6:00 PM 

 Board Member appointment (Slav)

Executive session 6:00 – closed to the members

- 1126 PP appeal

Regular Session 7:00 – open to homeowners

Minutes/Financials (Chris, Slav)

-          - Draft minutes review process

-          - Reserve study

Management Report / Project Status Update

-          - Walkthrough report (Slav); woodcrete repair (Slav); Trip hazard revisit (Slav);

Landscape Committee

-          - California AB 1572 (Slav)

-          - Front yard modifications and upgrades (Slav)

-        Architectural Committee (Zach)

-          - Home inspection (Zach)

New Business

-          - Annual Election (Slav)

Open Forum

Adjournment 9:00

 Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 

 

Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, May 21, 2026, 6:30 PM via ZOOM

https://us06web.zoom.us/j/82157602402?pwd=cjJOaUhUdk8wMU9lczQrREFVNXYvdz09

 Call to Order 6:00 PM 

 Executive session 6:00 – closed to the members 

homeowner violations;

Regular Session 7:00 – open to homeowners

 Minutes/Financials (Chris, Slav)

 Management Report / Project Status Update

-          - Walkthrough report (Slav); Sign posts on Pacifica Place (Allen); woodcrete repair (Slav); Trip hazard inspection (Slav);

 Landscape Committee (Karen)

-          - Front yard upgrades (Karen)

-          - Slope replanting (Karen)  

-          - Intelligent water meters (Mike)

 Architectural Committee (Karen)

-          - Home inspection (Karen)

 New Business

-          - Member surveys (Slav, Mike)

 Open Forum

 Adjournment 9:00 

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

Special Meeting of the BOD:

 

Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Monday, April 27, 2026, 6:00 PM, Pacifica Way cul-de-sac

- Walkthrough motion review

- Homeowner landscaping violations - executive session, closed to the members  

 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, April 16, 2026, 6:30 PM via ZOOM

Please use the zoom link below:

https://us06web.zoom.us/j/82157602402?pwd=cjJOaUhUdk8wMU9lczQrREFVNXYvdz09

 

Call to Order 6:00 PM 

Executive session 6:00 – closed to the members

Regular Session 6:30 – open to homeowners

Minutes/Financials (Chris, Slav)

Management Report / Project Status Update (Chris/Slav)

-          Walkthrough report; CC&Rs 2.0 (Nancy); woodcrete repair;

New Business 

-          - Trip hazard inspection (Slav)

-          - Parking on Pacifica Place (Karen)

-          - Street lights (Slav)

       Landscape Committee (Karen)

-          - 1161 PP tree removal (Slav)

-         -  Water management (Mike)

-          - Trees in the Parkways & Front Maintenance Policy (Mike)

Architectural Committee (Karen)

Procedural Item 

-       - Process for Agenda Items at Board Meetings (Mike)  

Open Forum

Adjournment 9:00 

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 

 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, January 15, 2026, 6:00 PM via ZOOM

Please use the zoom link below:

https://us06web.zoom.us/j/82157602402?pwd=cjJOaUhUdk8wMU9lczQrREFVNXYvdz09

 Call to Order 6:00 PM 

 Executive session 6:00 – closed to the members

• 1109 PP – drain
• 1185 PP – wrought iron fence
• 1133 PP – new board update
• 1149 PP – new board update
• 1159 MP – new board update

Regular Session 6:30 – open to homeowners

Minutes/Financials (Chris, Slav)

Management Report / Project Status Update (Chris/Slav)

-          Walkthrough report; CC&Rs 2.0 (Nancy); woodcrete repair; 1161 PP sidewalk repair

Landscape Committee (Karen)

•           Annual tree trimming (Slav)
•        Front yard landscaping requests: 1183 MP; 1126 PP

Architectural Committee (Nancy, Karen)

Open Forum   

Adjournment 9:00

 Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 

Resident Owl on Pacifica Way

 

2025 President’s Report

 Fellow Homeowners,

Our biggest accomplishment this year was the clearing of the slopes as a fire prevention measure and to minimize the risk of homeowner insurance cancellations. It was paid for with a one-time $99/door emergency special assessment and from the reserves and surplus operating funds. We have also added the slopes on Pacifica Way and between Monterey Place and Pacifica Place to the monthly maintenance. Our slopes had never been covered by a landscape maintenance contract – and that’s how they grew out of control. But the risk of fire or insurance cancellations is too real to let it grow back, so the board has decided to increase the monthly dues to $179/mo to cover the slope maintenance and other operating cost increases. You know that I have been the most vocal proponent of keeping our dues low but there comes a point where inflation catches up with you and you have to adjust to a new reality. Please be assured that the board will continue to do its best to get maximum return on our HOA dollars by watching our expenses and focusing on projects with the most visual benefit to most members.

We also seal coated our streets to protect our largest HOA asset and most recently overseeded the grass throughout Mendocino for a greener look.

We have experienced renewed member interest in managing the HOA affairs, with Karen Boyle, Kim Porter and Zach Hill joining the Architectural and Landscape Committees and Michael Dobransky and Allen Lemle joining the board. We have a full house now!

The CC&Rs 2.0 Committee (Matt Deiter, Mike Dobransky, Nancy Van Kan, Samer Boardcosh, Slav Fedorov and Zach Hill) has continued the work to update our CC&Rs. As always, we will keep members appraised of every new step and development.  

Our reserves remain 100%+ funded.

I anticipate the biggest challenge in the new year will be to balance the mounting inflation pressures with the need for landscape upgrades and aging infrastructure management. Our goal also is to gradually give the slopes a more visually appealing look. 

 Slav

 

Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, November 20, 2025, 6:30 PM via ZOOM

Please use the zoom link below:

https://us06web.zoom.us/j/82157602402?pwd=cjJOaUhUdk8wMU9lczQrREFVNXYvdz09

Call to Order 6:00 PM 

Executive session 6:00 – closed to the members

Regular Session 6:30 – open to homeowners

 New board member seating and orientation (Slav)

 Minutes/Financials (Chris, Slav)

• 2026 budget
• Slope coverage supplement

 Management Report / Project Status Update (Chris/Slav)

•          Walkthrough report; overseeding; CC&Rs 2.0/rental cap; woodcrete repair

 Landscape Committee (Karen) 7:00

•           737 PW no maintenance request (Slav)
•          Annual tree trimming (Slav)

 Architectural Committee (Nancy, Karen)

• New member appointment (Slav)

 Open Forum   

 Adjournment 9:00

 

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 

 

Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, September 18, 2025, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

 Call to Order 6:00 PM 

 Executive session 6:00 – closed to the members

 Regular Session 6:30 – open to homeowners

 Minutes/Financials (Chris, Slav)

-          Reserve Study

-          credit union share certificates (CUSCs), NCUA insured

 Landscape Committee (Slav) 7:00

•           Sunlite contract options and proposals
•           New members
•           Private landscaping by HOA vendors (liability)

 Management Report / Project Status Update (Chris/Slav)

-          Walkthrough report; CC&Rs 2.0 (Michael) + Samer; rental cap

 New Business (Slav)

•           Meeting minutes
•           Meeting venues
•          Annual election (+inspectors of election)
•          HOA woodcrete fence damage
•          Member communications (Michael)
•           R&R update - HOA irrigation
•           Public trails (Phil)

 Architectural Committee (Nancy)

• -         New members

 Open Forum 

 Adjournment 9:00 

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 

 

Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, July 17, 2025, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

 

Call to Order 6:00 PM 

 Open Forum 6:00 – 6:30

Minutes/Financials (Chris, Slav)

Management Report / Project Status Update (Chris/Slav)

-          - Slope clearing and replanting; Walkthrough reports; CC&Rs 2.0

New Business (Slav)

-          - R&R update - HOA irrigation

-          - Enforcement procedure per DS

-         -  Reserve study

Landscape Committee (Slav)

-          - Private landscaping by HOA vendors (liability)

-          - Sunlite contract options

Architectural Committee (Nancy)

Executive session 8:00 – closed to the members

Adjournment

 

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 

CC&Rs 2.0 Update

 There will be no regular board meeting on May 15, 2025 due to lack of quorum (a board member travelling in a different time zone). We will use this time to meet with our HOA attorney to discuss the CC&Rs 2.0 progress. Once the new CC&Rs draft is complete, we will send it out to the members for comment. The board will then review and incorporate member comments/suggestions and prepare the final draft that will be sent out to the members for approval and adoption. Once approved, the new CC&Rs will be recorded and distributed to the members.

 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, March 20, 2025, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

Call to Order 6:00 PM  

Open Forum 6:00 – 6:30 

Minutes/Financials (Chris, Slav)

- Special assessment; vendor invoices

Management Report / Project Status Update (Chris/Slav)

- Slope clearing; Walkthrough report; Eagle – seal coating schedule; CC&Rs 2.0

New Business (Slav)

- Slope clearing – phases 2 and 3;

- R&R update HOA irrigation

Landscape Committee (Slav)

Architectural Committee (Nancy) 

Executive session 8:00 – closed to the members

Adjournment

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609

 Mendocino at Encinitas Ranch HOA

Agenda & Meeting Notice

Thursday, January 16, 2025, 6:00 PM via ZOOM

(Please check with MMS for call-in instructions)

Call to Order 6:00 PM  

Open Forum 6:00 – 6:30 

Minutes/Financials (Chris)

Management Report / Project Status Update (Chris/Slav)

- Walkthrough report; Eagle – seal coating schedule; 2025 insurance; street light; CC&Rs 2.0

New Business (Slav)

- Pacifica Place gate (Nancy)

- Sidewalk sandblasting (Nancy)

Landscape Committee (Slav)

- Fire marshal slope assessment (Nancy)

- Slope condition and fire preparedness

- Transition to Sunlite Landscape (Jeff)

- Annual tree trimming

- 1109 PP irrigation

Architectural Committee (Nancy) 

Executive session 8:00 – closed to the members

Adjournment

Owners are welcome and encouraged to attend

Questions?  Please contact Mills Property Management at: 760.978.9609